RULES & REGULATIONS.
Eligibility for Entry
1.1. Entries are open to any Ugandan hip-hop artist (as defined below) who qualifies in terms of the rules applicable to the relevant category or categories and the qualification criteria set out below. Entry is open in respect of any qualifying recording artist, being a person who:
- has been a legal resident in Uganda for a minimum of 12 months on the date of entry; or
- is a Ugandan citizen; and
- provided that the entrant is a Ugandan record company and owns at least 50% (fifty percent) of the master recording contained in the entry in question
1.2. The same applies to artist comprising duos or groups, provided that not less than 50% of its members comply with the qualification criteria set out above. The UG Hip-Hop Awards administration reserves the right to request documentary proof that all artists, producers, directors and engineers meet the qualification criteria as set out herein.
1.3. All Albums submitted for the UG HIP-HOP Awards must have been commercially released (in other words first made available for purchase by the retail trade) in Uganda during the entry period 1st July 2016 and 30th June 2017.
*This clause is applicable ONLY to Album categories.
1.4. Singles submitted for entry from albums that were manufactured prior to period 1st July 2016, but only commercially released during the entry period will qualify for entry ON CONDITION that a written proof of release details for the entry period is submitted together with the fully completed entry form. The UG HIP-HOP Awards nominations shall be entitled to request further or better proof in its discretion.
*This clause is applicable to Hit Single/Song of the year and Best Video categories ONLY.
1.5. Unless otherwise stated, awards are presented for album releases. An album is defined as a commercially available compact disc containing a minimum of 6 (six) different sound recordings (not including compilation projects) by the artist or group in question (in other words, no re-released albums or “best of” albums); and not less than 24 (twenty four) minutes of previously recorded performance.
The following categories are excluded from this requirement:
- Category – Lifetime Achiever
- Category – Best Artist/Group
- Category – Best Producer/Producer of the year
- Category – Best Hit Single/song of the year
- Category – Rookie of the year
- Category – Media personality of the year
- Category – Hustler of the year
1.6. Multi-artist compilations or previously released recordings may not be submitted for entry unless the category rule states otherwise.
1.7. Statuettes are awarded to the winning artist except where the category states otherwise, as the case may be.
1.8. Nominees who fail to attend the award ceremony will not be eligible to receive the statuette. Exceptions to this rule will be considered provided that application is made by the nominee giving written notice of their inability to attend, with an accompanying motivation to be received by the UG Hip-Hop Awards administration within 14 (fourteen) days of the main event.
1.9. Should the application be successful then the nominee may be required to record an audio-visual interview for each category entered for broadcast purposes, a copy of which must be delivered to UG Hip-Hop Awards by no later than the 30th November 2017.
3. Broadcast and Exploitation Rights
1.10. In order to produce the awards event, UG Hip-Hop Awards administration will require the following from each qualifying artist who is nominated as a finalist in any category:
The right to use each nominee’s photograph, name, likenesses, image, biography, interviews and recorded performance at each event of the awards, for the marketing, advertising, filming, and broadcast.
The right to use the sound recordings or part thereof embodied in the album entered in the awards for the purposes of the marketing, advertising, filming and broadcast of the awards e.g. AV’s and TV promos
The right to a maximum of one song and accompanying video per sound recording submitted for the competition, for possible inclusion onto a CD and DVD to be manufactured and distributed for sale in Uganda and East Africa.
The UG Hip-Hop Awards will seek the relevant record company’s consent prior to the inclusion of any of its recordings and artists in a commercially available DVD and CD.
1.11. All entrants hereby waive any claim of whatsoever nature which they may have against the Sponsors and/or UG Hip-Hop Awards arising out of or in connection with their participation in this competition.
1.12. UG Hip-Hop Awards shall not be liable to an entrant for any reason whatsoever, whether in contract, delict or otherwise arising out of, or in connection with the UG Hip-Hop Awards. The entrant hereby fully and effectually indemnify the UG Hip-Hop Awards and its Sponsors and their successors, assigns, licensees and each of their officers, directors, employees and agents and hold them harmless from and against any and all claims, liabilities, judgments, losses, damages, costs and expenses (including reasonable legal expenses) directly or indirectly due to any breach of these rules by the entrant.
1.13. By submitting a fully completed entry for the UG Hip-Hop Awards the entrant agrees to abide by the Rules as stated in this document.
1.14. All decisions with respect to the acceptance of any entry and eligibility of entries are made by UG Hip-Hop Awards and shall be final and binding upon all entrants. In the event of any dispute, UG Hip-Hop Award’s decision shall be binding on the entrant and no correspondence will be entered into.
1.15. Any physical materials submitted will not be returned to the entrant. The UG Hip-Hop Awards administration shall not be responsible for late, lost, damaged, misdirected, stolen or misappropriated entries.
1.16. The UG Hip-Hop Awards may, without the entrant’s further consent, use the entrant’s name, and the name, likeness, biography and photographs of its nominees owned or controlled by the entrant (“contribution materials”) without charge in exploiting, advertising and publicizing the competition in all media and formats throughout the universe.
1.17. The entrant hereby represents; warrants and undertakes to UG Hip-Hop Awards that the entrant is entitled to enter the competition and has full power and authority to grant rights herein expressed to be granted.
1.18. The entrant shall not, without the prior written consent of UG Hip-Hop Awards (except as required by law) at any time hereafter, either personally or by means of press or publicity or advertising agents or agencies, divulge or disclose any information of any nature or kind relating to the development or production of the competition to any person, relating to any matter arising hereunder or to the general affairs of UG Hip-Hop Awards, coming within the entrant’s knowledge by reason of this competition or otherwise howsoever.
1.19. Notwithstanding, and irrespective of, any advertisement or announcement which may have been or may hereafter be published, UG Hip-Hop Awards shall not be liable to the entrant for, or in respect of, any loss of publicity, advertisement, reputation or the like due to the entrant’s non-appearance in the competition and/or UG Hip-Hop Awards failure to produce, advertise, promote or exploit the competition and nothing contained herein shall be construed so as to impose upon UG Hip-Hop Awards any obligation to make use of the services of the entrant, or to permit the entrant to play any part in the making of the competition, or to produce, advertise, promote (or to continue the production, advertising, promotion or exploitation) of the competition.
1.20. Once submitted an entry may only be withdrawn by the entrant. The request to withdraw an entry must be made in writing and received by the UG Hip-Hop Awards no later than 7 (seven) days after the closing date of the entry period.
1.21. UG Hip-Hop Awards reserves the right to withdraw an award from any winner, who in UG Hip-Hop Awards sole discretion has brought the UG Hip-Hop Awards into dispute.
Terms & Conditions
Hereby agree and record that they voluntarily choose, elect and willingly participate in the UG Hip-Hop Awards and all of its processes and the aspects thereof and its procedures, whatsoever they may be and howsoever they may arise, arranged, organised and brought about for and on behalf of UG Hip-Hop Awards and the Sponsors as well as the agents, independent contractors, associated entities, service providers, and all and any other associated, related and other entities and organisations concerned with, related or participating in, directly or indirectly in the promotion or conduct in the widest sense of the UG Hip-Hop Awards and all the associated activities as well as all of the directors, partners, associates, agents, independent contractors and/or service providers in any capacity of any of the above, within reason.
We therefore assume to ourselves and on behalf of the nominees, all risk and responsibility arising from any loss, mishap, injury, harm and damage of whatsoever nature and howsoever arising.
We furthermore indemnify and hold UG Hip-Hop Awards, its associated entities Sponsors, agents, independent contractors, or service providers harmless and waive and abandon and renounce any claim of whatsoever nature and howsoever arising which we ourselves or and acting on behalf of the nominee may have against UG Hip-Hop Awards, Sponsors, agents, Independent Contractors or, service providers arising from our participation in the UG Hip-Hop Awards and its processes. This indemnity and waiver is binding on our successors-in-title and /or assignees
.We undertake to ensure that all the nominees agree in writing to be bound by this indemnity and waiver.
We agree and accept that we and /or the nominees through our participation in the UG Hip-Hop Awards are likely to, either directly or indirectly, come across certain information (written or verbal) and issues, and/or discussions including but not limited to trade secrets, Intellectual Property rights, strategy and/or plans (“Confidential Information) in relation to the UG Hip-Hop Awards (“Confidential Information”) and therefore undertake to keep this confidential and secret and we also waive and renounce the right to provide or distribute or publish or release any confidential information to any media or any other person without the prior written consent of 1st UG Hip-Hop Awards.
We further acknowledge that the rules of the UG Hip-Hop Awards are binding on us and that the decision of the panel of judges and where applicable, UG Hip-Hop Awards, with regard to any process involved in the UG Hip-Hop Awards, shall be final and binding. We therefore waive, abandon and renounce any right to contest, challenge, dispute or enter in to litigation or claim or other process in respect of the UG Hip-Hop Awards, its processes and/or outcome or otherwise, howsoever arising.
This waiver and indemnity (other than the rules of the UG Hip-Hop Awards) constitute the sole terms and conditions applicable hereto. Any failure to enforce any of the rights in terms hereof by the UG Hip-Hop Awards and/or the Sponsor in particular in general shall not constitute any waiver of their rights.
We know and understand the contents hereof and understand and acknowledge that should we so require, the terms and conditions hereof will be explained to such extent as may be necessary and;
We acknowledge, warrant and confirm that all of the information provided herein is true and correct in every aspect and detail.